Automates case management tasks associated with pre and post confirmation
Chapter 11 proceedings, Receiverships, Noticing, Workouts, Assignments
for the Benefit of Creditors, Liquidations, and Disbursing Agent
operations. Reorganization Manager is designed to reduce the costs
associated with case administration and eliminate the financial
burden to estates caused by outsourcing case administration to high-priced
noticing and claim administration services. The software provides:
Claims categorization enabling unlimited claim sub-classification,
payment order, and grouping;
tracking and reporting;
and Sale tracking and reporting;
A powerful distribution
engine with unlimited modeling on a percentage or fixed amount
basis, check generation, and the automatic reservation of funds
for unresolved claims or creditors that cannot be located;
A Powerful Accounting
Engine with case-by-case, user customizable chart of accounts,
automatic check generation and account reconciliation in master
trust or individual case account situations;
Production including profit and loss, trial balance, account ledger,
operating, and claim variance reporting;
Data import and
export capabilities in CSV or MS Excel format;
Key Date Tracking
and User Defined Reminders;
Inventory and Real
Property Management Modules;
and Accounts Receivable Modules;
Time and Expense
Tracking, Reporting and Invoicing;
Automated MS Word
Document Merge and System Data via User Defined
FMT has led the industry
with case management software designed specifically to assist Receivers
in the interim management of operating businesses and rents and
profits receiverships. Our automated accounts receivable, including
rent roles, and accounts payable functionality, including the recurring
payments program, aids in the management of commercial and multi-family
residential properties. Monthly budgets can be created and modified
for each case with budget line items corresponding to general ledger
codes. Report production includes profit and loss, trial balance,
account ledger, operating and variance statements.
Chapter 7 case management application set the standard for technological
innovation and intuitive design since its mid-1990’s debut. Approved
by the United States Trustee Program and acknowledged as the most
user friendly of the Chapter 7 trustee software programs available,
BriefCase7.net has been a mainstay in the industry for many years.
Professional Fiduciary: Estate and
Technologies, Inc. (FMT) has been providing specialized case management
software to fiduciaries in the insolvency industry for over 12 years.
Our software applications have evolved with the insolvency industry
as it has grown and become increasingly regulated and we have adapted
and modified our software to meet specialized and increasingly stringent
With amendments to
the Probate Code relating to professional fiduciaries, we see an
industry facing growth and increased regulation similar to that
experienced by the insolvency industry. We believe that as this
growth and regulation takes place, a software product developed
and specialized to meet the needs of the private professional fiduciary
would be of great benefit to the industry.
Here is a brief summary
listing the functionality included in this software product:
functionality with the ability to customize Security and Access
Control specific to each user.
Up to 32 users can access the software at the same time. The manager
of the software can control each user’s ability to access or modify
any specific function in the software. For instance a certain user
may have the ability to see bank account information but not the
ability to create a transaction or otherwise modify banking activity,
while another user may be prevented from seeing any banking activity
to manage an unlimited number of clients, client bank accounts,
client accounting, and client assets within one software program.
The software can handle the daily management requirements of an
unlimited number of clients. Clients and prospective clients are
assigned unique case numbers. All of the banking activities and
accounting functionality is segregated by case number. Clients and
prospective clients can be categorized and sorted based upon the
role of the fiduciary, work being performed and other aspects of
and Contact Management Section.
Client information including contact, emergency, and insurance information
is kept and modified from this section of the program. This section
also includes a “rolodex” of contacts related to the client, categorized
by type. Additionally, this section contain a Notes/History tab
in which the user can make date stamped notes, memorializing conversation
and other activities that have occurred related to the client throughout
the life of the case.
Key Date Tracking,
Reminders and “Today’s Calendar”.
Key dates such as birthdays, anniversaries, and due dates can be
automatically populated and tracked within this section. Reminder
ticklers can be set up to alert users to key events or due dates
that are coming up. A “Today’s Calendar” will open each morning
as the software program is turned on alerting the user to reminders
and other date driven events and tasks related to all client cases
stored within the software. Cases can be opened and accessed directly
from the “Today’s Calendar” by clicking on the related reminder.
Documents and spreadsheets received or created in an electronic
format can be attached to a specific case and stored in the same
electronic format. They can be later accessed and reviewed from
within the case.
A library of Microsoft Word merge, template documents can be created
that automatically pull client information and data stored in the
software to create letters, reports or pleadings that are frequently
used by the professional fiduciary. This functionality can significantly
reduce repetitive data entry.
In this section, unique general ledger codes can be created specifically
for each case to track financial transactions. A standard set of
GL codes is automatically created for each new case that is added
to the software system, however these codes can be customized and
supplemented for each case based upon the specific requirements
of that case. Additionally, in this section monthly budgets can
be created and modified for each case. Budget line items correspond
to general ledger codes.
An unlimited number of Bank accounts and transactions involving
those accounts can be entered and tracked and edited from this section
of the software. The transaction ledger for each account is viewed
and printed from this section. Checks, deposits, transfers, miscellaneous
debits and credits can all be entered from here. Checks created
in this section can also be printed from here using an HP laser
printer, MICR toner, and safety stock check paper. The software
automatically pulls check number, party, bank account number, and
routing information to the check. Preprinted checks for each client
are not required.
Synchronization and Automatic Account Reconciliation.
The synchronization of banking information between the software
and the bank for each client’s bank accounts, including the processing
of transfers can be performed automatically through the software
via an Internet link to the bank’s online banking system multiple
times each day. This is done with a single click on the “connect
to online banking” button. A list of account balances and transactions
completed at the bank is transmitted to the software. Transactions
that have been processed at the bank will be automatically cleared
within the system during the synchronization process greatly reducing
the time required to reconcile account statements at the end of
the month. The software has a reconciliation process that creates
reports detailing exception items and alerting users when an account
ledger balance in the system does not match the balance stated by
and Year End Reporting.
Payments made to 1099 vendors throughout the year are tracked by
the software. At the end of the year, 1099 and 1096 reports for
IRS, State and vendors can be created. These reports are updated
each year to meet changing IRS requirements. Alternative data files
can be created by the system if required.
Payable and Recurring Payments.
Vendors can be created in this section. Payments to these vendors
can be quickly created and checks can be generated as described
above. Payments to vendors can be broken down into sub-amounts by
GL code. Recurring payments can be remembered here and end of month
recurring payments for each client can all be generated with the
push of a button.
Time and Expenses
Tracking and Billing.
Time spent by the fiduciary on each case can be tracked, categorized,
and invoiced on a system-wide basis. Time categories and hourly
rates can be defined for each staff member by the user. A stopwatch
function is incorporated into this section to automatically track
the time spent on a specific client. This section can be set up
to run continuously in the background while the software is open.
Expenses are also entered and tracked in this section. Expense categories
as well as per item and individual expense rates can be defined
by each user. Expense reports by category and or staff member along
with corresponding invoices can be created from this section.
Tracking and Accounts Receivable.
Investment Account performance information, and real income producing
property information can be tracked in this section. The liquidation
of assets can be tracked here and tied to deposits made in the banking
section. FMT plans to develop the ability to pull online information
investment accounts from the major brokerage houses in a way that
is similar to the way we synchronize with online banking systems.
The functionality exists to create invoices for recurring and one
time accounts receivables. Rent roles and other real property management
information can also be tracked from this section.
and Timeline Tracking.
User defined checklists and timelines can be created for specific
cases and types of cases in this section. These can be used to assign
tasks, track workflow, and track progress as a case progresses.
A variety of reports can be generated from the system. Reports can
be financial in nature such as balance sheets, cash flow statements,
income statements, general journal entries. Reports can also be
created to submit to state courts or other government entities.
These reports are typically editable by the user in Microsoft Word.
Some reports are printed strictly for information purposes such
as a client summary. Client labels and client contact labels can
also be created in this section. Because of the wide range of information
that is being tracked by this software, there is a wide variety
of reports that can be created. FMT can produce additional reports
based upon user requests.
Medical Documentation and Case Management/Billing
In response to a
need arising in California’s Health and Human Services Industry,
FMT designed the Medical Documentation and Case Management Software
application (MDCM). FMT’s BriefCase™ MDCM application provides an
interface for county and state funded non-profit agencies providing
MediCal recipients health and human services to report their individual
client service records, including clinician/physician notes and
documentation, creating the daily billing records which are sent
directly to county staff. Counties then, using the information provided,
pay the agencies for the services provided.
The BriefCase™ MDCM application may be adapted for use in various
size agencies and is easily modified to fit individual agency needs.
In addition to the software itself, FMT will provide complete
support and training in the use of the software. FMT also offers
secure offsite data backup services to our clients. Backups can
be configured to occur through the software over the Internet on
a daily basis.